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Moving your data center or office is far more challenging and complex than moving your house. This is because of the reason that your critical information is at high risk at every stage of the move, which could open doors to data breaches in your company. There's a great possibility that your business may deal with overwhelming consequences if the office move isn't handled correctly.

 

Make it a point that you are making use of the service offered by professional movers who are compliant with state and federal records management laws. These companies can help a lot to move your office by making use of secure procedures while limiting liabilities and risks of data breach. Even with the help of these movers, still there are some important steps that you have to do to ensure that your business and all other sensitive data it has will not be breached.

 

Number 1. Choose a project manager - it is going to be crucial throughout the relocation of your office to assign a team member who will oversee the entire move. Such individual should be knowledgeable and experienced and can help with preplanning process, manage any relocation issues that may arise and coordinate with office mover.

 

Number 2. Eliminate obsolete office and technology items - whenever possible, avoid moving equipment, office furniture and old technology that has no use to the new location. In this case, go through your office and look for any unwanted networking equipment, printers, computers, phones, copiers and furniture that could be donated or destroyed. Fortunately, your office moving company has disposal service that can help in removing and disposing these items on your behalf.

 

Number 3. Use a secure chain of custody - from confidential customer, business, vendor as well as employee data, it should be moved smartly and safely. To ensure that all paper files and documents in your office will be relocated without risks of breaching the data, having a secure chain of custody will be necessary. Professional Denver Long Distance moving company is going to use industry leading chain of custody protocols all throughout the process while making the entire moving process efficient. These procedures include moving all records with gondolas wrapped in plastic with security seals and then give authority to cut the seal to just one person.

 

Number 4. Wisely store old records - actually, old records are at high risk for breaches because companies are giving less attention on protecting unwanted or outdated records. On the other hand, any record containing company information or customer data is enough to put your business at great risk. Working with professional office moving company that help to safely store and move these documents is your best option here. Go to http://aallcarefreemovingco.com/ to get started.